Orders from email, typed in by AI.
Customers send orders as emails, PDFs, scans and portal downloads. We build software that reads every one and puts it into your system, so nobody spends the morning retyping.
Sound familiar?
- 1
Someone retypes every order, line by line, from email into the system.
- 2
A wrong quantity or price slips through and you find out at dispatch.
- 3
Orders pile up the week that one person is on leave.
Watch it happen.
Email: purchase order from Miller Supply Co.
- Hi, please send the below by Friday.
- 50 pcs steel bracket, 1.5 in
- 120 pcs hex bolt, 3/8 in
- 40 lb welding rod, 1/8 in
- Thanks, Dave
Entered in your system
| Item | Qty | Price | Check |
|---|---|---|---|
| Steel bracket 1.5 in | 50 | $4.20 | ✓ |
| Hex bolt 3/8 in | 120 | $0.65 | ✓ |
| Welding rod 1/8 in | 40 lb | $3.10/lb | Price changed: ask |
Two lines entered. One waits for you.
A made-up example. Yours would use your own orders, systems and names.
How it works.
First
Orders come in
By email, PDF, scan or a customer portal, in whatever layout each customer likes.
Then
AI reads and checks
It pulls out the customer, items, quantities and prices, and checks them against your price list and stock.
And so
Ready in your system
The order is entered for you. Anything unusual waits for a person to approve.
A normal day, before and after.
Today:Two people start retyping last night’s orders.
Last night’s orders are already in. One needs a look.
Today:A customer calls: their order was keyed in wrong.
The wrong price was caught before anything went out.
Today:Twelve orders still waiting for tomorrow.
Nothing waiting. The team goes home on time.
What changes.
Orders entered minutes after they arrive, not the next morning.
Fewer wrong prices and quantities reaching dispatch.
Your team checks the odd ones out instead of typing all of them.
Once it runs, you can also…
- 1
Confirm every order to the customer the minute it arrives.
- 2
See which customers are ordering less than usual.
- 3
Plan the day’s production from real orders, first thing.
Works with what you already use
- Email and shared inboxes
- PDF and scanned orders
- Customer portals and EDI
- QuickBooks
- NetSuite or your ERP
- Excel
Not on the list? Tell us what you use. We work on the systems you already have.
Questions people ask
Do our customers have to change how they order?
No. They keep sending orders the way they do today. The software adapts to them, not the other way round.
What if the AI is not sure about a line?
It does not guess. It flags that line, and a person on your team decides in one click.
Which system do the orders go into?
The one you already use. We connect to it directly or through its import, so nothing about your accounts changes.
More we can take off your plate.
Tell us the job you would hand over first.
Book a free call with one of our engineers. Tell us what slows your team down, and we will show you what could change, and how it would feel.
- Free, 30 minutes
- About the work that slows your team down
- You leave with ideas you can use